Shared Quick Parts Terms of Service
Last updated: June 8, 2026
These Terms of Service ("Terms") govern your access to and use of Shared Quick Parts, a Microsoft Word add-in and companion web application for creating, organizing, and sharing reusable document content ("quick parts") ("Shared Quick Parts" or the "Service"), provided by MariMare Labs LLC, a North Carolina limited liability company ("MariMare," "we," "us," or "our").
"You," "your," or "Customer" means the individual or organization that creates a Shared Quick Parts account. If you create an account on behalf of an organization, you represent that you are authorized to bind that organization to these Terms, and "you" includes that organization. "Authorized Users" means the individuals you permit to access Shared Quick Parts under your account.
Acceptance of These Terms
You must affirmatively accept these Terms to use Shared Quick Parts. By checking the acceptance box presented during account creation, you agree to be bound by these Terms and by our Privacy Policy (/privacy), which is incorporated by reference. These Terms apply to every account, whether on a free or paid plan. If you do not agree, do not create an account or use the Service.
When we make material changes to these Terms, we will present the updated Terms for your acceptance at your next login, and continued use of the Service after that point requires your acceptance. We record the version of the Terms you accepted and the date of acceptance.
1. Eligibility
You must be at least 18 years old to use Shared Quick Parts. By accepting these Terms, you represent that you are 18 or older and have the legal capacity to enter into a binding contract. Shared Quick Parts is a business tool and is not directed to children.
2. Accounts, Security, and Tenant Administration
You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account and your Authorized Users. You agree to notify us promptly at the contact address below if you become aware of any unauthorized use of your account. You are responsible for ensuring your Authorized Users comply with these Terms.
Tenant administrators may add, remove, and manage Authorized Users and may control certain access and data-lifecycle settings as described in the Service and the Privacy Policy.
3. Subscriptions, Billing, and Automatic Renewal
Access to features depends on your subscription tier. Paid subscriptions are billed in advance on a recurring monthly basis.
Automatic renewal. Your paid subscription automatically renews at the end of each billing period for a successive period of the same length, and you authorize us to charge your payment method on a recurring basis at the then-current price, until you cancel. The renewal term, billing frequency, price, and the method of cancellation are disclosed to you at the time of purchase. You may cancel at any time as described in Section 4, and cancellation through your billing settings is at least as easy as the sign-up process.
Price changes. We may change our prices and fees. We will give you advance notice of any price change (by email or in-app notice), and the new price will apply to your next billing period after the notice. If you do not agree to a price change, you may cancel before it takes effect.
Taxes. Fees are exclusive of taxes, and you are responsible for any applicable taxes other than taxes on our net income.
4. Cancellation
You may cancel your subscription at any time through your billing settings. Upon cancellation, your account reverts to free-tier limits at the end of the current billing period, and collaboration features are disabled. Your Content is retained subject to Section 9 and the Privacy Policy unless and until you delete your account.
5. Payment Failures
If a payment fails, we will attempt to retry it. After a grace period, paid and collaboration features may be suspended until the payment is resolved. You can update your payment method at any time to restore access.
6. Refunds
Except where required by applicable law, all fees are non-refundable, and we do not provide refunds or credits for partial billing periods, unused features, or periods during which your account was suspended for violation of these Terms. Nothing in this section limits any non-waivable refund or cancellation rights you may have under applicable law.
7. Free Tier and Beta Features
We may offer free-tier access and may offer features identified as beta, preview, early-access, or evaluation ("Beta Features"). Free-tier access and Beta Features are provided "as is" and "as available," may be changed, limited, or discontinued at any time, and are excluded from any service commitments and from the limited warranties, if any, that we may separately offer for paid features.
8. Acceptable Use
You agree not to, and not to permit any Authorized User or third party to:
- use Shared Quick Parts for any unlawful purpose or to store or transmit content that violates applicable law or third-party rights;
- send spam or unsolicited bulk messages, or use Shared Quick Parts in a manner that violates anti-spam, marketing, or telecommunications laws;
- upload or transmit malware, or interfere with or disrupt the integrity or performance of the Service;
- attempt to gain unauthorized access to the Service, other tenants' data, or related systems, or conduct security testing or scanning without our prior written consent;
- reverse engineer, decompile, or attempt to derive the source code of the Service, except to the extent this restriction is prohibited by applicable law;
- scrape, harvest, or use automated means to extract data from the Service except through functionality we provide;
- resell, sublicense, rent, or provide the Service to third parties except to your Authorized Users as permitted; or
- circumvent or exceed usage limits, rate limits, or entitlements.
We may set and enforce reasonable usage and rate limits and may suspend or terminate access for violations as described in Section 16.
9. Your Content, License Grant, and Ownership
"Content" means the quick part templates and related materials — such as text snippets, formatted content, and attachments — that you and your Authorized Users create, upload, or store in Shared Quick Parts.
You own your Content. As between you and us, you retain all intellectual property rights in your Content. We do not claim ownership of it.
Limited license to operate the Service. To provide the Service, we necessarily need permission to handle your Content technically. You therefore grant us a limited, non-exclusive, worldwide, royalty-free license to host, store, copy, transmit, process, display, and back up your Content, and to share it among the Authorized Users you designate. This license exists for one purpose only — to operate, maintain, secure, and support the Service for you — and for no other purpose. It terminates when your Content is deleted in the normal operation of the Service, subject to limited retention in backups as described below and in the Privacy Policy.
No use of your Content for our own purposes. We do not access or use the substance of your Content for any purpose other than providing the Service, except as needed for security, to comply with law, or with your instruction. Control-plane operators access tenant Content only for operational support and security purposes. (How we handle Usage Data, which is different from Content, is described in Section 10.)
No guaranteed export. We may, but are not obligated to, provide a mechanism to export your Content, and we do not guarantee any particular export format or availability. If you want a copy of your Content, you are responsible for retaining it before deleting your account or before cancellation results in feature loss.
10. Usage Data
"Usage Data" means data about how the Service is accessed and used — for example, log data, feature usage, performance and reliability metrics, configuration metadata, and aggregate statistics. Usage Data does not include the substance of your Content.
We collect, use, and retain Usage Data to operate, secure, troubleshoot, and improve the Service, to analyze performance, and for our own marketing, analytics, and business purposes, including in aggregated and de-identified form. Our handling of Usage Data is further described in the Privacy Policy. Usage Data, particularly in aggregated or de-identified form, may be retained after your account is deleted as described in Section 11.
11. Account Deletion and Data Handling
You may delete your account at any time. When you delete your account, we will, within 30 days and except as required for legal compliance or short-term backup cycles:
- delete your Content; and
- delete your account authentication and login data, including email addresses and access tokens.
We retain records of your acceptance of these Terms — including the version accepted, the date and time, the associated email address, and related acceptance metadata — after account deletion where and for as long as necessary for the establishment, exercise, or defence of legal claims, after which we delete them.
We may retain Usage Data after account deletion, including in aggregated and de-identified form, as described in Section 10 and the Privacy Policy. Deleted data may persist in encrypted backups for a limited period before being overwritten in the ordinary course.
12. Our Intellectual Property
The Service, including all software, interfaces, designs, text, graphics, and the "Shared Quick Parts" and "MariMare Labs" names and logos, and all related intellectual property, are owned by us or our licensors and are protected by law. Except for the limited right to access and use the Service under these Terms, we grant you no rights in or to the Service or our intellectual property. All rights not expressly granted are reserved.
13. Third-Party Services
Shared Quick Parts runs as an add-in within Microsoft Word and Microsoft 365, and relies on third-party infrastructure, authentication, and billing providers. We do not control these third-party services and are not responsible for their availability, performance, security, changes, or discontinuation. Your use of a third-party service is governed by that provider's terms, and any interruption or change to a third-party service may affect the Service.
14. Feedback
If you send us feedback, suggestions, or ideas about the Service, you grant us a perpetual, irrevocable, worldwide, royalty-free right to use and incorporate that feedback without restriction or obligation to you.
15. Modifications to the Service
We may modify, add, or discontinue features or the Service, in whole or in part, at any time. We will use reasonable efforts to notify you of material adverse changes to paid features. Your continued use of the Service after a change constitutes your acceptance of the change.
16. Suspension and Termination
We may suspend or terminate your access to the Service, in whole or in part, if you breach these Terms (including the Acceptable Use section), if required by law, if your payment is overdue beyond the grace period, or if necessary to protect the Service, other customers, or third parties. Where practicable and not prohibited, we will provide notice and, for curable breaches, an opportunity to cure. You may stop using the Service and delete your account at any time. Sections that by their nature should survive termination — including Sections 6, 9 through 14, and 17 through 21 — survive.
17. Disclaimers
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY. TO THE FULLEST EXTENT PERMITTED BY LAW, WE DISCLAIM ALL IMPLIED WARRANTIES, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.
Without limiting the above, we do not warrant that: the Service will be uninterrupted, timely, secure, or error-free; quick parts will be inserted, rendered, or displayed correctly in any particular version of Microsoft Word, document, or device; integrations with third-party services such as Microsoft Word or Microsoft 365 will be available or function without interruption; or that data will not be lost or corrupted. You are responsible for reviewing and testing your quick parts before relying on them. Some jurisdictions do not allow the exclusion of certain warranties, so some of the above exclusions may not apply to you.
18. Limitation of Liability
TO THE FULLEST EXTENT PERMITTED BY LAW, WE WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, DATA, GOODWILL, OR BUSINESS, ARISING OUT OF OR RELATING TO THE SERVICE OR THESE TERMS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
OUR TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE GREATER OF (A) ONE HUNDRED U.S. DOLLARS ($100) OR (B) THE FEES YOU PAID TO US FOR THE SERVICE IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.
Some jurisdictions do not allow certain limitations of liability, so some of the above may not apply to you. Nothing in these Terms limits liability that cannot be limited under applicable law.
19. Indemnification
You will defend, indemnify, and hold harmless MariMare and its members, officers, employees, and agents from and against any third-party claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to: (a) your Content; (b) your or your Authorized Users' use of the Service; (c) your breach of these Terms, including the Acceptable Use section; or (d) your violation of any law or third-party right. We will notify you of any such claim, allow you to control the defense (with our right to participate with our own counsel), and reasonably cooperate; you will not settle any claim that imposes liability or admits fault on us without our prior written consent.
20. Privacy and Data Protection
Your use of the Service is governed by our Privacy Policy (/privacy). We handle personal data in accordance with applicable data protection laws, including the EU/UK General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA/CPRA) where they apply. For business customers who require one, a Data Processing Addendum (DPA) is available on request. Our subprocessors are described in the Privacy Policy.
21. Dispute Resolution; Arbitration; Governing Law
Governing law. These Terms are governed by the laws of the State of North Carolina, without regard to its conflict-of-laws rules.
Binding arbitration. Except as set out below, any dispute, claim, or controversy arising out of or relating to these Terms or the Service will be resolved by final and binding arbitration before a single arbitrator. The arbitration will be administered by a nationally recognized arbitration provider that the parties agree on at the time the dispute arises or, if the parties do not agree, by a provider or arbitrator appointed by a court under Section 5 of the Federal Arbitration Act, in each case under that provider's commercial arbitration rules then in effect. The arbitration will be seated in Wake County, North Carolina, and judgment on the award may be entered in any court of competent jurisdiction. The Federal Arbitration Act governs the interpretation and enforcement of this section.
Class-action waiver. Disputes will be resolved only on an individual basis. You and we waive any right to bring or participate in a class, collective, consolidated, or representative action. The arbitrator may not consolidate more than one person's claims or preside over any form of representative proceeding.
Carve-outs. Either party may (a) bring an individual claim in small-claims court if it qualifies, and (b) seek injunctive or equitable relief in court to protect intellectual property or confidential information.
Court venue. For any claim not subject to arbitration under this section, or to confirm or enforce an arbitration award, you and we consent to the exclusive jurisdiction and venue of the state and federal courts located in Wake County, North Carolina.
22. Changes to These Terms
We may update these Terms from time to time. For material changes, we will present the updated Terms for your acceptance at your next login, and your continued use after that point requires acceptance. For non-material changes, we will update the "Last updated" date and may provide notice by email or in-app. We maintain a record of each published version.
23. General
Entire agreement. These Terms, together with the Privacy Policy and any order or plan terms, are the entire agreement between you and us regarding the Service and supersede all prior agreements on that subject.
Severability. If any provision is held unenforceable, that provision will be limited or severed to the minimum extent necessary, and the remaining provisions will remain in full force.
No waiver. Our failure to enforce any provision is not a waiver of our right to do so later.
Assignment. You may not assign these Terms without our prior written consent. We may assign these Terms, including in connection with a merger, acquisition, reorganization, or sale of assets.
Force majeure. We are not liable for any delay or failure to perform due to causes beyond our reasonable control.
Notices. We may provide notices to you by email or in-app. You may send notices to us at the contact address below.
Relationship. The parties are independent contractors. These Terms create no agency, partnership, or joint venture.
Headings. Headings are for convenience only and do not affect interpretation.
24. Contact
For questions about these Terms, contact: support@sharedquickparts.com
© 2026 MariMare Labs LLC. All rights reserved.