Shared Quick Parts Privacy Policy
Last updated: June 8, 2026
This Privacy Policy explains how MariMare Labs LLC, a North Carolina limited liability company ("MariMare," "we," "us") collects, uses, and protects information in connection with Shared Quick Parts (the "Service"). It is incorporated into our Terms of Service (/terms). Capitalized terms not defined here have the meaning given in the Terms.
1. Information We Collect
- Account information: name, work email, and tenant domain.
- Authentication data: credentials, access tokens, and related sign-in information, including tokens for the Microsoft and Google sign-in and the Microsoft 365 / Word integrations you connect.
- Content: the quick part templates and related materials — such as text snippets, formatted content, and attachments — you create or store. We treat the substance of your Content as yours, as described in the Terms.
- Usage Data: log data, feature usage, performance and reliability metrics, and configuration metadata.
- Support submissions: information you provide when you contact us.
2. How We Use Information
We use information to:
- provide, operate, and secure the Service, including enforcing tenant isolation and entitlements;
- process billing and manage subscriptions;
- provide support;
- troubleshoot, monitor, and improve the reliability and performance of the Service; and
- for our own analytics, marketing, and business purposes, primarily using Usage Data in aggregated and de-identified form.
We do not use the substance of your Content for marketing or analytics. Our marketing, analytics, and business use is based on Usage Data — how the Service is used — not on the content of your quick parts. We do not sell personal data.
3. Tenant Data and Isolation
Shared Quick Parts is designed for strict tenant separation. Access controls and role permissions are enforced server-side. Control-plane operators access tenant data only for operational support and security purposes.
4. Sharing and Disclosure
We do not sell personal data. We share data with subprocessors that help us provide the Service — such as infrastructure, content delivery, transactional email, payment, authentication, and productivity providers — subject to contractual and security controls. A current list of our subprocessors is maintained at /subprocessors. We update that list as our subprocessors change and will provide notice of material changes as described in this Policy.
We may also disclose information to comply with law, enforce our Terms, or protect the rights, safety, and security of MariMare, our customers, or others, and in connection with a merger, acquisition, or sale of assets.
5. Security
We implement technical and organizational safeguards, including authentication controls, audit logging, and encrypted transport. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
6. Data Retention and Deletion
We retain data as needed to provide the Service and to satisfy legal or operational requirements.
You may delete your account at any time. When you do, within 30 days and except as required for legal compliance or short-term backup cycles, we delete:
- your Content; and
- your authentication and login data, including email addresses and access tokens.
We retain records of your acceptance of our legal terms — including the version accepted, the date and time, the associated email address, and related acceptance metadata — after account deletion where and for as long as necessary for the establishment, exercise, or defence of legal claims, after which we delete them.
Usage Data may be retained after account deletion, including in aggregated and de-identified form, for analytics, performance, security, and business purposes. Deleted data may persist in encrypted backups for a limited period before being overwritten in the ordinary course.
We do not guarantee any particular mechanism or format for exporting your Content. If you want a copy of your Content, export or save it before deleting your account.
7. Your Choices and Rights
Tenant administrators can manage users, access, and certain data-lifecycle settings. You can contact us at the address below for account-related privacy support.
GDPR (EEA/UK). Where the GDPR applies, you have rights to access, correct, delete, restrict, or object to the processing of your personal data, and to data portability. For Content and account data we process on behalf of a tenant, we act as a processor and will assist the tenant (the controller) in responding to such requests. Note that information we retain only in genuinely aggregated or de-identified form is no longer personal data and is not subject to these rights.
CCPA/CPRA (California). Where the CCPA/CPRA applies, you have rights to know, delete, correct, and opt out of sale or sharing of personal information. We do not sell personal information. You may exercise these rights by contacting us.
A Data Processing Addendum (DPA) is available to business customers on request.
8. International Data Transfers
We are based in the United States and may process and store information in the United States and other countries where we or our subprocessors operate. Where we transfer personal data from the European Economic Area, the United Kingdom, or Switzerland to a country that has not received an adequacy determination, we rely on appropriate safeguards for that transfer, such as the European Commission's Standard Contractual Clauses (together with the UK International Data Transfer Addendum where applicable). Our principal subprocessors maintain their own approved transfer mechanisms, which may include certification under the EU-US Data Privacy Framework and/or Standard Contractual Clauses. A copy of the relevant safeguards is available on request.
9. Cookies and Similar Technologies
We currently use cookies only for functionality — for example, to keep you signed in and to maintain your authenticated session. We may also use cookies to remember certain settings and preferences. We do not currently use advertising, analytics, or tracking cookies. We reserve the right to use such cookies in the future; if we do, we will present a cookie banner with accept and reject controls on our site and obtain your consent where required by applicable law.
10. Changes to This Policy
We may update this Policy from time to time. We will update the "Last updated" date and, for material changes, provide notice by email or in-app.
11. Contact
For privacy questions, contact: privacy@sharedquickparts.com
© 2026 MariMare Labs LLC. All rights reserved.